Volunteer Job Descriptions

Davidsonville Elementary School PTO
School-Wide Volunteer Opportunities

For questions regarding the various programs, please contact the program Chairperson or Jenn Keefer, PTO Volunteer Coordinator by e-mail. Check the “Contact Us” page under PTO Info on this website for that address. Note that not all programs will be held each year at DES. It all depends on volunteers. If you have an idea for a new program or club, let the Volunteer Coordinator know about it.

volunteer hands

Please attend the Volunteer Orientation meeting
Friday, September 14, 2018 at 9:30 am
in the DES Cafeteria.

ART HELPERS (May – June): Volunteers decorate the DES hallways and bulletin boards with students’ art work.

AUTHORS WEEK (Spring): Volunteers help coordinate visits by authors to speak to and engage with the students.

BOOK FAIR (Fall & Spring): Volunteers set-up, staff and assist children with book selections at the Fall and Spring Book Fairs. Everyone is welcome to help out the Book Fair, there are many work shifts available. Just reach out to the committee chairpersons to be put on a list of potential volunteers.

BOOK-IT, READING INCENTIVE PROGRAM (Sept.-May): Volunteers assist Chairperson with “Book It” monthly reading calendar submissions, and other reading incentive programs for our students.

BOOK ROOM HELPERS (Sept.-June): Volunteers organize and maintain book storage rooms and communicate with Reading Specialists to facilitate easy access to materials of instruction for teachers and students.

CULTURAL ARTS (Sept.-May): This committee arranges for a variety of cultural arts and science programs for students throughout the school year. They arrange and schedule school assemblies, working with school staff.

ENRICHMENT PROGRAMS (Sept.-April): Volunteers assist with distribution of fliers and processing applications and payments for various school-wide enrichment activities such as Cooking, School Play, and Chess Clubs. Volunteers may also be asked to help serve as an adult chaperone or assistant to the program leaders to help provide security and help for the students participating.

Enrichment Programs – Chess
Volunteers assist with distribution of fliers and processing applications while also offering to spend some time on-hand during club meetings for oversight.
Enrichment Programs – Cooking
Volunteers assist with distribution of fliers and processing applications while providing required chaperoning of students during meetings.
Enrichment Programs – Overtime Athletics
Volunteers assist with distribution of fliers and processing applications while helping to guide student participation in this sports themed program.
 Enrichment – Martial Arts
Volunteers assist with distribution of fliers and processing application while helping with oversight.
Enrichment Programs – Engineering
Volunteers assist with distribution of fliers and processing applications for this Engineering themed program that often happens twice per school year.
 Enrichment – Newspaper Club
This committee will cover news and events at DES. Volunteers help students with design, production, layout, editing of stories, interviews, and much more.
Enrichment Programs – Sea Perch
Volunteers assist with processing applications and helping to chaperone trips, while assisting the faculty member chairing the group
Enrichment Programs – Yoga 
Volunteers assist with distribution of fliers and processing applications while also offering required chaperoning during club meetings.
Enrichment Programs –
School Play 

Volunteers will coordinate the hugely popular school play. Parents of performers may find it easier to be on hand to help. There will be an informational meeting early in the school year to describe the program and its volunteer needs.
Enrichment Programs – Geo Bee
assist faculty with preparing interested 4th and 5th grade students for the National Geographic School-Wide Geography Bee. Also help to host the DES Geo Bee event when it occurs.
Enrichment Programs –
Spelling Club

Volunteers will coordinate a six week spelling club. The club will run once a week for an hour. The purpose is to improve students and get them excited about spelling through games and mini-spelling bees.
Enrichment – Coding/Robotics Program 
Volunteers assist with distribution of fliers and processing applications  while also providing needed oversight during Club meetings

FUNDRAISING-BOX TOPS/REBATE PROGRAMS (Sept. to June): Volunteers assist with various rebate programs such as “Box Tops” which benefit the school. Tasks may include collecting, clipping and counting labels (may be done at home) and assisting with program incentives for student participants. 

FUNDRAISING-GATOR GAMBLE (Fall): This is our largest school fundraiser. Volunteers are needed to secure donations for the silent and live auction, help with all aspects of organizing and implementing this fun event, and all kinds of things. We need artsy folks who can decorate the venue; we need cashiers the night of the event, and most importantly we need those who can circulate through the community and solicit donations for the event.

FUNDRAISING-GATOR GREEN SCRIP GIFT CARD PROGRAM (Sept. to June): School fundraiser which sells gift cards for local retail and grocery stores. Volunteers help sell cards during school events, coordinate advertising, and promote program sell dates.

FUNDRAISING-SQUARE ONE ART FUND RAISER (Spring): This is a school-wide fundraiser in which students’ artistic creations can be made into note cards, tote bags, etc. Volunteers assist the Art teachers with preparing students’ artwork for Square One and the processing and distributing of orders.

FUNDRAISING-GATOR GALLOP (5k and Fun Run): The DES PTO is looking for individuals who want to join a committee to organize and implement a DES 5K/Mile and more Fun Run to take place in May. Many volunteers are needed for this great family event.

FUNDRAISING-GATOR WEAR (Fall & Spring): Volunteers assist with selling “Spirit Wear” at various school events, as well as processing and distributing students’ orders.

GREEN SCHOOL CLUB (Sept.-June): Committee volunteers get to work (and play) with students to maintain and improve the Seeds of Learning garden, interact with “green job” speakers, learn to compost and other fun activities. DES has been a certified Green School since 2004, one of the first schools in AA County to get certified

HEALTH-VISION, HEARING & FLU MIST (Fall): Volunteers assist the school nursing staff with health screening and Flu Mist administration by chaperoning students from the classroom to the health room and providing any reassurance if needed.

HOLIDAY SHOPPE (early Dec.): A “Secret Santa” shop where children can do their holiday shopping with the assistance of DES “elves”. Volunteers wrap gifts (prior to event), provide baked goods, help children shop, and check out their purchases. Help is also needed with set up and clean up for event day.

HOSPITALITY AND TEACHER’S LUNCHEONS (Sept.-June): Volunteers provide a buffet-type luncheon item to serve at quarterly teacher and staff themed luncheons. Volunteers are typically asked to provide an item 1-2 times per school year. This group could use as many volunteers as there are available.

I READ, YOU READ (Sept.-June):Volunteers assist the Reading Specialist with students in small groups to boost their reading fluency and comprehension during their Language Art Workshop time. Training is provided. Contact Tanya Atwell at the school to learn more.

KINDERGARTEN WELCOME WAGON (Sept.): This committee sets up a welcome area for Kindergarten parent during conferences to greet them as they settle into DES, make sure the PTO has their contact information for the Gator Blast, and let them know about any volunteer opportunities.

MEDIA HELPERS (Sept.-June): Volunteers assist the Media Specialist with running the circulation desk and other clerical duties.

POETRY CLUB (Spring): Students in grades K-5 meet in small grade level groups before school to read and write poetry. Volunteers conduct tutorials in poetry appreciation and discussion. A committee chairperson is needed for this club to continue.

RUNNING CLUB (The DES Mighty Milers) (Sept. for 6 weeks): Volunteers are needed to help organize the weekly meetings for this special running club held at DES on the fields after school. You don’t have to be a runner, just help keep the kids busy and active!

SCHOOL BEAUTIFICATION COMMITTEE/GARDEN CLUB (Sept. to June): This committee helps maintain the landscaping needs at Davidsonville Elementary School.

SCHOOL PHOTO DAY (Fall & Spring): Volunteers help escort student to and from their classrooms for professional photo sessions while assisting the photographers with organization and managing the flow of people.

SCHOOL STORE (Oct.-June): Volunteers staff the school store which is open 2 mornings a week for approximately 20 minutes prior to the start of the school day.

SCHOOL SUPPLY KITS (May/June) This chairperson is responsible for coordinating the sale of school supply kits for the following school year. Most of the work takes place at the end of the current school year and at the beginning of the next year. Work with the chosen vendor to organize online selling, deadlines, and delivery of school supply kits that will arrive prior to Sneak A Peek for the following school year.

SCIENCE FAIR (Spring): Volunteers set up, log in projects, tally scores and clean up after the event. Evening and morning help is needed for 1-2 hours the day of and the evening prior to the Fair.

SOCIAL COMMITTEE (Sept.-June): Volunteers plan, organize and execute “FUN” events for students and their families (Bingo, Ice Cream Social, etc.). We also host outdoor movie nights and the evening socials. This committee needs all types of help, from ice cream dippers, to decorators, to chaperones and check-in table workers. There are a lot of opportunities here.

SPECIAL EDUCATION COMMITTEE (Sept-June): The DES PTO Special Education Committee provides special education support and information to the DES community and provides a welcoming atmosphere for families to connect with each other and ask and find answers to special education questions.

SPELLING BEE (Spring) This committee helps to organize the annual school Spelling Bee event that usually takes place in April. Help is needed to run the pre-qualifying events, handle incoming paperwork for the event, and generally assist with the Bee itself. If there is a Spelling Club held that year, volunteers are needed to help out with organizing the weekly meetings, handling student pick-up, parent inquiries, and general oversight.

TEACHER & STAFF APPRECIATION (Spring): A week-long series of events held in the Spring to honor all faculty and staff. Volunteers help with the planning and execution of many activities.

YEARBOOK (Sept.-June): This committee oversees the school’s yearbook development and tracks the news of the school. Volunteers take candid photos at all school events, help with the online layout of the book and assist with its production. Assistance is also required for the promotion, ordering and distribution of the yearbook. For 2018/19 school year, the chairpersons are seeking to name lead helpers for each grade level to better coordinate efforts.

rev date 8/30/18 (cf)

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