Volunteer Job Descriptions

Davidsonville Elementary School PTO
School-Wide Volunteer Opportunities

For questions regarding the various programs, please contact the program Chairperson or Jenn Keefer, PTO Volunteer Coordinator by e-mail. Check the “Contact Us” page under PTO Info on this website for that address. Note that not all programs will be held each year at DES. It all depends on volunteers. If you have an idea for a new program or club, let the Volunteer Coordinator know about it.

volunteer hands

Please attend the Volunteer Orientation meeting
Early September date to be determined.
in the DES Cafeteria.

ART HELPERS (May – June): Volunteers decorate the DES hallways and bulletin boards with student artwork.

AUTHOR VISITS (Spring): Volunteer helps coordinate visits by authors to speak to and engage with the students. This committee is usually handled by a single volunteer.

BOOK FAIR (Fall & Spring): Volunteers set-up, staff and assist children with book selections at the Fall and Spring Book Fairs. Everyone is welcome to help out the Book Fair, there are many work shifts available. Just reach out to the committee chairpersons to be put on a list of potential volunteers.

BOOK-IT, READING INCENTIVE PROGRAM (Sept.-May): Volunteers assist the Chairperson with “Book It” monthly reading calendar submissions. Not much of a volunteer need besides a program chairperson to coordinate and a few helpers at the end of the year celebration.

BOOK ROOM HELPERS (Sept.-June): Volunteers organize and maintain book storage rooms and communicate with Reading Specialists to facilitate easy access to materials of instruction for teachers and students.

BOX TOPS:  This program coordinates the collection and submission of the well known BTFE labels that earn 10 cents per label. This program is in transition this year, so we are not sure how great the need for help might be.  This is part of the fundraising committee.

CHESS PROGRAM: Volunteers assist with the collection of forms and payment while assisting the 3rd party service provider as needed while also offering to spend some time on-hand during club meetings for oversight. 

CODING PROGRAM: Volunteers assist with the collection of forms and assisting the 3rd party service provider as needed while also offering to spend some time on-hand during club meetings for oversight. Not a great volunteer need besides a program chairperson to coordinate and collect payments.

COOKING PROGRAM: Assist with the processing of applications while providing the required chaperoning of students during meetings. Not much of a volunteer need here besides a program chairperson to coordinate.

CULTURAL ARTS (Assemblies) (Sept.-May): This committee arranges for a variety of cultural arts and science programs for students throughout the school year. They arrange and schedule school assemblies, working with school staff. Not much of a volunteer need besides a program chairperson to coordinate.

ENGINEERING (Spring and Fall): The chairperson handles the distribution of fliers and processing of applications for this Engineering themed program that happens twice per school year. There is not much of a volunteer need as this is a program handled by a 3rd party business that provides their own employees.

ENRICHMENT PROGRAMS (Sept.-April): Volunteers assist with distribution of fliers and processing applications and payments for various school-wide enrichment activities such as Cooking, School Play, and Chess Clubs. Volunteers may also be asked to help serve as an adult chaperone or assistant to the program leaders to help provide security and help for the students participating.

GATOR GAMBLE FUNDRAISING DINNER/AUCTION EVENT: An annual event is hosted by the Fundraising Committee each year to raise the majority of the annual budget. The Gamble has varied in format in the past 4-5 years, and this year will see an all new creation. Details are still being worked out, so stay tuned for news on what’s sure to be a great evening out sometime in February, 2020. Many volunteers are needed to secure donations, help with all aspects of organizing and implementing, and all kinds of things. We need artsy folks who can decorate; checkout people, and most importantly we need those who can circulate through the community and ask for donations for the PTO.

GATOR GALLOP (5k and Fun Run): The DES PTO is looking for individuals who want to join a committee to organize and implement a DES 5K/Mile and more Fun Run to take place in May. This great family event takes lots of help to make it all happen. Part of the Fundraising Committee.

GATOR GREEN SCRIP GIFT CARDS (Sept. to June): School fundraiser which sells gift cards for local retail and grocery stores. Volunteers help sell cards during school events, coordinate advertising, and promote program sell dates. This program may be in transition this school year and may only require one or two helpers.

GATOR WEAR (Fall & Spring): Volunteers assist with selling “Spirit Wear” at various school events, as well as processing and distributing students’ orders. This committee could use some helpers.
Part of the Fundraising Committee.

GEO BEE: Volunteers assist faculty with preparing interested 4th and 5th grade students for the National Geographic School-Wide Geography Bee. Helpers would also help to coordinate the DES Geo Bee event when it occurs.

GREEN SCHOOL CLUB (Sept.-June): Committee volunteers get to work (and play) with students to maintain and improve the Seeds of Learning garden, interact with “green job” speakers, learn to compost and other fun activities. DES has been a certified Green School since 2004, one of the first schools in AA County to get certified

HEALTH-VISION, HEARING & FLU MIST (Fall): Volunteers assist the school nursing staff with health screening and Flu Mist administration by chaperoning students from the classroom to the health room and providing any reassurance if needed.

HOLIDAY SHOPPE (early Dec.): A “Secret Santa” shop where children can do their holiday shopping with the assistance of DES “elves.” Volunteers wrap gifts (prior to event), provide baked goods, help children shop, and check out their purchases. Help is also needed with set up and clean up for the event day.

HOSPITALITY AND TEACHER’S LUNCHEONS (Sept.-June): Volunteers provide a buffet-type luncheon item to serve at themed quarterly teacher and staff luncheons. Volunteers are typically asked to provide an item 1-2 times per school year. We could sure use some sign-ups and some help with this.

I READ, YOU READ (Sept.-June): Volunteers assist the Reading Specialist with students in small groups to boost their reading fluency and comprehension during their Language Art Workshop time. Training is provided. Contact Tanya Atwell at the school to learn more.

KINDERGARTEN WELCOME WAGON (Sept.): This committee sets up a welcome area for Kindergarten parent during conferences to greet them as they settle into DES, make sure the PTO has their contact information for the Gator Blast, and answer any questions they might have.

MARTIAL ARTS PROGRAM: This group is run by a 3rd party provider in the community who donates all proceeds back to the PTO. The chairperson handles most of the work of promotion and organization, so there’s not much need for volunteers for this one.

MEDIA HELPERS (Sept.-June): Volunteers assist the Media Specialist with running the circulation desk and other clerical duties.

NEWSPAPER CLUB (Sept.-June): This club is meant for primarily older students who will cover news and events at DES. Adults are needed to help guide the students through the creation of a school-related newspaper throughout the year. Volunteers help students with design, production, layout, editing of stories, interviews, and much more.

POETRY CLUB (Spring): Students in grades K-5 meet in small grade level groups before school to read and write poetry. Volunteers conduct tutorials in poetry appreciation and discussion. A committee chairperson is needed for this club to continue.

RUNNING CLUB-Fall (The DES Mighty Milers) (Sept. for 6 weeks): Volunteers are needed to help organize the weekly meetings for this special running club held at DES on the fields after school. You don’t have to be a runner, just help keep the kids busy and active!

RUNNING CLUB-SpringVolunteers are needed to help organize the weekly meetings for this running club held at DES on the fields after school. This group focuses on preparing for the annual Gator Gallop event held in early May.

SCHOOL BEAUTIFICATION COMMITTEE  (Sept. to June): This committee helps maintain the landscaping needs at Davidsonville Elementary School.

SCHOOL PHOTO DAY (Fall & Spring): Volunteers help escort student to and from their classrooms for professional photo sessions while assisting the photographers with organization and managing the flow of people.

SCHOOL PLAY: Volunteers will coordinate the hugely popular school play. Parents of performers may find it easier to be on hand to help. There will be an informational meeting early in the school year to describe the program and its volunteer needs.

SCHOOL STORE (Oct.-June): Volunteers staff the school store which is open 1-2 mornings a week for approximately 20 minutes prior to the start of the school day, depending on availability of volunteers. Part of the Fundraising Committee.

SCHOOL SUPPLY KITS (May/June): This chairperson is responsible for coordinating the sale of school supply kits for the following school year. Most of the work takes place at the end of the current school year and at the beginning of the next year. Work with the chosen vendor to organize online selling, deadlines, and delivery of school supply kits that will arrive prior to Sneak A Peek for the following school year.

SCIENCE FAIR (Spring): Volunteers set up, log in projects, tally scores and clean up after the event. Evening and morning help is needed for 1-2 hours the day of and the evening prior to the Fair.

SEA PERCH: This group, for 5th graders only, is hand-selected by school staff to take part in the area Sea Perch program and competition. There is a faculty advisor who handles all details, but they often want to have a parent helper on hand to assist.

SOCIAL COMMITTEE (Sept.-June): Volunteers plan, organize and execute “FUN” events for students and their families (Bingo, Ice Cream Social, etc.). We also host outdoor movie nights and the evening socials. This committee needs all types of help, from pizza servers, to decorators, to dance chaperones and check-in table workers. This group could use as many volunteers as there are available. There are a lot of opportunities to help here.

SPECIAL EDUCATION COMMITTEE (Sept-June): The DES PTO Special Education Committee provides special education support and information to the DES community and provides a welcoming atmosphere for families to connect with each other and ask and find answers to special education questions. A committee chairperson is needed for this club to continue.

SPELLING BEE (Spring) This committee helps to organize the annual school Spelling Bee event that usually takes place in April. Help is needed to run the pre-qualifying events, handle incoming paperwork for the event, and generally assist with the Bee itself.

SPELLING CLUB (Spring) This club helps interested students learn to spell better by practicing words in this weekly group. The purpose is to improve students and get them excited about spelling through games and mini-spelling bees. Volunteers are needed to help out with organizing the weekly meetings, handling student pick-up, parent inquiries, and general oversight to make the club more fun for everyone!

SQUARE ONE ART (Spring): This is a school-wide fundraiser in which students’ artistic creations can be made into note cards, tote bags, etc. Volunteers assist the Art teachers with preparing students’ artwork for Square One and the processing and distributing of orders. Part of the Fundraising Committee.

TEACHER & STAFF APPRECIATION (Spring): A week-long series of events held in the Spring to honor all faculty and staff. Volunteers help with the planning and execution of many activities.

YEARBOOK (Sept.-June): This committee oversees the school’s yearbook development and tracks the news of the school. Volunteers take candid photos at all school events, help with the online layout of the book and assist with its production. Assistance is also required for the promotion, ordering, and distribution of the yearbook. For 2019/20 school year, the chairpersons will name lead helpers for each grade level to better coordinate efforts.

YOGA: Volunteers assist with the distribution of fliers and processing applications while also offering required chaperoning during club meetings.

rev date 8/19/19 (cf)

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